PTA Executive Board
PTA EXECUTIVE BOARD MEMBERS 2023-2024
Term: July 1 - June 30
President: Suma Bokka
Chair of the PTA Board, manages all PTA processes, oversees work of board members and committees.
Recording Secretary: Pooja Korishettar
Keeps minutes of PTA meetings, maintains written record of meetings with attendance.
VP Fundraising: VACANT
Plans and coordinates all fundraising efforts including silent auctions, carnivals, and other events. Promotes Box Top collections.
VP Membership: Elif Genc
Promotes PTA membership, manages local PTA membership base, collect membership fees.
VP Programs: Cindy Manglicmot
Coordinates special programs such as Popsicle Socials, Movie Nights, and enrichment assemblies. Oversees various programs such as Running Club, and more.
VP Communications: Deepa Vaidhyanathan
Provides communications with the Collins Elementary community via newsletters, flyers, posters, social media and other sources.
Treasurer: Kathy Young
Keeps accurate record of income and expenditures, pays bills, prepares budget and financial reports, handles all financial matters.
Financial Secretary: Doyel Barman
Manages and records all bank deposits and records income. Assists the Treasurer in financial matters.
Reviews PTA financial records on a routine basis to ensure accuracy and proper accountability, submits written reports to National PTA.
Historian: Kana Moriwaki
Prepares written and visual (photo) records of all PTA activities, summarizes all volunteer hours including PTA and school / class hours.
Parliamentarian: Sarojini Gulgunje
Expert level of knowledge of the unit level PTA bylaws, protocols, and Robert's Rules of Order. Recruits and calls the first meeting of the Nominating Committee in February. Maintains and reviews unit bylaws, ensures PTA is adhering to bylaws.
Click to view Past Collins Elementary PTA Board Members
Find out more about any PTA Board position or how to volunteer
All PTA Board members are volunteers who commit their time to support Collins. We hope to meet as many of the Collins families as we can during the school year! Feel free to contact any of us.
For general inquiries about PTA, please email firstname.lastname@example.org.
PTA Board Position Descriptions
Officer and Chairman Job Descriptions have been developed by California State PTA for use by unit, council, and district PTAs. These guidelines are meant to assist officers and chairmen in their duties throughout the term of office.
All roles are for a one year term: July - June
Oversees and coordinates the work of an executive board to run a PTA effectively
Presides at PTA board and association meetings
Serves as the official contact, communicator and representative of the PTA
Designated as an authorized signer for PTA checks, contracts and authorizations for payment
Serves as ex-officio member of all committees except the nominating committee
Works with other PTA leaders to connect families, school and community to support student success
Keep an accurate record of the proceedings of all meetings of the association and the executive board.
Be prepared to refer to minutes of previous meetings.
Prepare a list of unfinished business for the use of president.
In conjunction with the President, sign all authorizations for payment authorizing the expenditure of funds following approval by the association or executive board in accordance with the bylaws.
Record all expenditures in the minute.
Keep a current signed original set of the bylaws and standing rules.
Perform such other duties as may be delegated to the secretary.
Conduct all necessary correspondence of the association upon authorization of the president, executive board or association.
Send out notices of executive board meetings.
Maintains permanent records to track unit funds and financial transactions
Chairs budget committee and prepares annual budget for adoption by the association
Pays all PTA bills as authorized by board or association
Prepares reports for every board and association meeting and an annual financial report
Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
Works closely with the treasurer and other financial officers in handling PTA funds
Keeps a record of all PTA funds collected, deposited and disbursed
Prepares monthly and annual financial reports
Audits the books and financial records of a PTA to determine their accuracy
Presents written reports on audits to the board and the association for adoption
Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws
Works with a committee, appointed by the president, to plan and organize fundraising activities
Focuses on raising the amount of funds needed to meet the unit’s budget
Presents reports on proposed fundraising activities at board and association meetings for approval
Print publications: past issues, deadline schedules, duplicating process and mailing permit information, templates.
Electronic communications: email account names and passwords, web hosting information, domain name information, social media usernames, logins and passwords, webmaster contact information.
Calendar of events and contact information for PTA officers and chairmen.
Names and contact information for local media contacts.
Works with committee and other chairmen to plan and organize programs for the school year
Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs
Develops annual program calendar and presents it at PTA association meeting for adoption
Publicizes approved program calendar using newsletters, website, social networks and school handbook
Oversees and delegates volunteer recruitment for implementing and running programs
Captures, assembles and preserves record of activities and achievements of a PTA
Collects volunteer hours for PTA meetings and events
Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
Copies for minutes, procedure book and, if applicable, president’s memory book
Displays or presents brief overview of PTA year at meeting near the end of the school year
Works with the membership committee to plan the annual membership campaign.
Responsible for creating and implementing a membership plan
Promotes membership throughout the year, collects membership dues, and distributing membership cards.
Provides membership reports at PTA board and association meetings,
Assists the president to manage meetings and advises on parliamentary procedure
Chairs bylaws committee to review unit bylaws each year and revise bylaws every five years
Arranges nominating committee’s first meeting, providing information on nomination and election process